Your wedding day is one of the most joyful occasions of your life. When planning your wedding, set a budget and stick with it. The editorials throughout this guide will help with the decision-making process. The following checklist will help you keep track of your expenses.
THE LOCATION
- Proximity to the ceremony site
- Date availability and discount days to consider
- Rental fee and what it includes
- Time allowed to decorate the space for the day of the wedding
- Using the location for a ceremony as well, if desired
- Whether there will be other receptions that day
- Number of guests the space will accommodate comfortably
- Terms of liability insurance
- Ratio of staff to guests
- Overtime charges
- Postponement/cancellation refund policy
- Gratuities and taxes
- Availability of valet parking
- Clean restroom facilities
- Room for changing
- Means of handicapped access
- The availability of a nursery or babysitter
FOOD AND DRINK
- Meal options, from a seated dinner to a dessert-only reception
- Special meals to accommodate restricted diets
- Price per guest
- Method of payment
- A date for tasting menu and tour of the site with a wedding in progress
- Dessert table policy
- Availability of non-alcoholic beer, wine, and beverages
- Top-shelf wine and alcohol vs. house brands
- Cost of open bar vs. one/two hour cocktail service or host’s per-drink tab arrangement
- Possibility of bringing in your alcohol and amount of corking fee
- Supplier of the wedding cake and cutting fee
- On-site wedding coordinator
MISCELLANEOUS
BASIC RENTALS FOR OFF-SITE LOCATIONS
- Tent
- Chairs
- Tables
- China
- Cutlery
- Glassware
- Tableskirts
- Dance floor
- Serving trays and dishes
- Linens
- Lighting
- Heaters and/or air conditioners
- Restroom facilities
- Electrical outlets
- Bar equipment
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